Outlook Has Alot of Emails Computer Very Slow to Delete Tham What to Do?

Problems with Outlook are so common that they're essentially a business meme. The program is perfectly fine, it works well enough for what it does, and information technology has a lot of features that brand it indispensible for many businesses. At the same time, information technology'southward a horrendously complex application on the back end, with a ton of features that take existed for decades and are most never used, or legacy systems that be because "that's how information technology's always been done" and to alter it would be to break likewise many cascading newer features.

The knowledge of how to intuitively use Outlook seems to have largely been replaced by institutional memory, knowledge bases, and extended tutorials. Add on peak of this all of the poor practices people accept established equally habits and you terminate upwards with a mess that could use a lot of cleaning upward.

What I've washed below is compiled a bunch of different tips and tricks you lot tin can use to better how Outlook works. Some volition work for yous, others won't, so simply go through the list and see what applies.

i. Update

One of the first things you should do when looking to speed upwardly any program is check to come across if there's a newer version available. Updates are always important; they add new features, they streamline code, they patch security holes, they fix memory leaks, and who knows what else. Outlook is no unlike. Correct now, the most recent major version is Outlook 2016, included in Function 365.

I have to make a notation here that if you're an employee working for an established business organization with its ain It department, you should talk to your back up person for improving speed and avert taking most of these steps on your own. Updating a program when it's not supported can break a lot of different things you might not know rely on Outlook. You besides might not accept admin permission on your machine to do the updating. However, if you lot're in command of the business concern, are responsible for the maintenance of your own machine, or are an contained user, updating is probably your kickoff major chore.

ii. Delete Items

The more you accept in your mailbox, the slower your Outlook will run. It might seem like a basic tip, but consider combing through your inbox, storage folders, and archives, and deleting items you don't demand. If it's over a year or two old and you don't demand to reference information technology? Delete it. If information technology's some newsletter with old calendar info? Nuke it. If it'due south junk? Become rid of it. Yous'd be surprised at how many people keep emails they volition never, for the rest of their lives, need.

Be enlightened that in some industries, specially constabulary and politics, you might be appreciative to a legal say-so to save all communications. Brand sure to refer to company policies and/or applicable laws earlier you delete anything relevant.

iii. Double Check Deleted Items

Once you lot have moved anything y'all don't want to the deleted items folder – i.e. pressing the delete button – you need to confirm that delete. This is a footstep that far besides many people don't take. Just empty the deleted items folder.

This is important, because everything in your deleted items folder is still there as long as it'south in that folder. It's the aforementioned style that everything in your trash tin at home is even so in your house until you take the trash out. Until you really empty the trash bin, you're still operating with all of those messages present and available.

4. Delete Spam Messages

While you're at it, empty your spam folder. There's pretty definitely cipher in at that place that you need, and if at that place is, the sender can ever re-ship it. Letting hundreds or thousands of spam messages build upward does nothing good for anyone.

If you find that legitimate messages are oft being flagged as spam, y'all might need to talk to whoever is administering your spam filtering rules. But make certain that the bulletin is actually legitimate before you complain! I've had people complain about legitimate messages being filtered, only to find that they were phishing emails, and that if the user had clicked on them, they would accept crypto-lockered their entire computer and possible more than machines on the network as well.

5. Meaty Your PST

Outlook runs on something chosen a PST file. The PST file is your Personal Storage. In other words, it'south the one unmarried file that contains every e-mail yous've e'er decided to save or archive rather than delete. This ways every byte of text, but too every megabyte of attachment.

Older versions of Outlook had a 2GB limit on PSTs. Newer versions have bumped that limit up to a whopping 18GB, but hither'southward the thing: the larger the file, the slower your e-mail will run.

In order to compact the PST file, you need to go into your account settings. There will be a Data Files tab. Click that and click on the PST file for your business relationship. You tin do the same with the OST, which is the offline version of the same file. Click settings, so the advanced tab. Click Outlook Information File Settings, so click Compact Now.

6. Scrub Your PST

Another activity y'all tin can take with the PST file is to remove attachments from the archives. Rather than having to go through your entire post history and do this manually, you lot tin can utilise one of a few dissimilar utilities. This VBA script can be used to remove attachments from messages you select, while this utility tin can scan through the file and remove attachments automatically. Be aware that removing attachments removes your ability to admission them, and then don't remove attachments that yous might demand to read or download in the future!

7. Repair Your PST

In some cases, you lot might have a PST go slightly corrupted, breaking access to certain information, slowing your Outlook downwards, or otherwise making life a lot more hard. Luckily, Microsoft includes a repair utility with their installation, and so you lot don't even need to download anything.

Navigate to the relevant location inside your computer. It will be in your primary drive, under Program Files (x86), in the Microsoft Part binder, in \root\Office16. You're looking for SCANPST.EXE. Run this application, follow the prompts, and repair whatsoever problems it finds.

8. Enable Auto-Archive

Modern versions of Outlook accept an automated archival characteristic that can be quite useful. It is, again, messing around with PST files, simply this time via automatic processes. What this setting does is moves emails older than a certain historic period into an archived PST file, while keeping your active PST file minor.

This does hateful that if you need to access those much older emails, you volition need to access the other PST, which can exist a bit of a hassle. I recommend archiving any relevant old emails in another way and then yous tin can access them more easily. You lot tin can even but re-forward them to yourself if yous want.

To enable auto-archive, click on Files, Tools, Mailbox Cleanup. There are several useful features here, only the principal one is to enable auto-archive. You lot can cull the age you want messages to be archived, so pick something one-time enough that y'all're sure you won't need it, but new enough that information technology's still archiving something to clean up your primary PST.

ix. Rebuild Your Search Alphabetize

Outlook has a search engine built in to help you lot look for emails regardless of where you've filed them away. Over time, this search volition go slower and slower. Sometimes it'south but due to how much data it has to sort through, simply ofttimes it just means the index is broken or out of date. It'south easy to rebuild the search index and speed upwards search, though.

In Outlook, click File, Options, so Search in the left hand column. In this pane, click the Indexing Options button. Click the Avant-garde button, and then in the advanced options window, click Rebuild.

Note that rebuilding your search index volition accept a while, and will take longer the more information that has to exist indexed. While the alphabetize is being rebuilt, you will non be able to employ Outlook's search, and it may slow downwards your computer while it focuses on completing the task at hand.

10. Audit Add-Ons

Since Outlook is such a popular programme, a lot of different programs like to brand plugins or add-ons for it. Yous may have inadvertently installed a number of these over the years, where they practise nothing but accept up retention.

In settings, click "Add together-ins" and scroll through the plugins that have been added. Some of them will be useful, some of them won't. If you're not sure of what an add-on does, ask your It department or leave it alone. It might be providing a feature you apply that you would miss. Some, like TeamViewer or OneNote might not exist relevant to your usage and can be removed.

To actually disable an add-in, you lot need to click the COM Add-Ins section at the lesser and click Go. This takes you to a list of cheque-boxes for the various add together-ins, allowing you to remove the ones you don't want.

11. Disable Speech and Handwriting Recognition

Windows has a lot of valuable accessibility options for people who need to apply computers in unorthodox ways. However, if you lot're able-bodied and don't demand to employ these features, they irksome downwards Outlook. I trust that you know if you need handwriting recognition or speech recognition.

In your control console, discover Spoken language Recognition, and click on Advanced Speech Options. Here, you lot can un-check the run at startup, review documents, and enable voice options if they're enabled.

12. Automate Tedium with Outlook Rules

This one doesn't actually speed up your program, but information technology speeds upward your life. How frequently exercise you discover yourself clicking through and deleting a bunch of unlike messages, sight-unseen? A lot of basic tasks, similar deleting or archiving specific messages, can exist automated.

For instance, some systems will send daily updates with a flag in the subject line, like "[update] – All is well." If you don't want to see those messages every time they arrive, you can set upward a rule to automatically move those to a specific folder, or even delete them.

Outlook rules are very robust, and there are too many for me to embrace here. I recommend reading a guide like this ane to learn what you tin practise with the rules arrangement, and implement a few of them to make your life a little easier.

13. Acquire Shortcuts

This is some other usability enhancement. Outlook, like almost programs today, is brimming total of keyboard shortcuts that take the place of lengthier mouse movements or actions. For example, you can go to the home tab by hit Alt-H, movement immediately to the search box by striking F3, or automatically create a new reply by hitting Ctrl-R. In that location are dozens of shortcuts, and I don't recommend trying to learn them all, merely yous tin salve a few minutes a day past learning a few common actions you lot use.

xiv. Bank check Antivirus

Many antivirus programs volition browse emails, or at least email attachments, to see whether or non they're viruses. These are indispensible tools when information technology comes to avoiding catastrophe. At the aforementioned fourth dimension, though, they're slow.

Some antivirus programs are much slower than others, then information technology might exist worthwhile trying to find one that integrates more than smoothly.

15. Troubleshoot Issues

If you're having trouble with Outlook and these tips haven't worked, there are always other possibilities. Microsoft provides an entire article on various potential problems, then it can exist a good idea to scan through it here. Y'all might detect that your computer needs a ameliorate hard drive or more retention to use Outlook effectively, or that you lot have some misconfigured option causing issues. Yous never know, and so information technology'southward worth a look.

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Source: https://emailmate.com/blog/2018/07/make-outlook-run-fast/

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